Special Considerations
Guests may be traveling a considerable distance to get to your destination. You’ll save them lots of time and trouble if you provide, along with the invitation, specific directions on a separate map drawn to scale. This is an item your Kauai Wedding Coordinators can help you with. Include symbols indicating directions (north, south, etc.) and the names of the appropriate off ramps. If you’re not sure about exits, landmarks or street names, take a dry run of the route to make sure everything on your map is accurate. Most Kauai Wedding Coordinators will have it ready. If your function occurs after dark, do the test drive at night so you can note well-lit landmarks that will prevent your guests from getting lost—both coming to your event and going home. If you’re having a Friday evening event, take commuters into account, especially if your event site is in an area that gets bumper-to-bumper traffic which does happen on Kauai. Ask your Kauai Wedding Coordinators about traffic patterns.

Even if you have few constraints when picking a location, it’s still worth considering the total travel time to and from your destination. In Kauai you should consider that an overnight stay will be necessary. Your Kauai Wedding Coordinators should help you arrange the hotel stays. Also, you may be limited to a Saturday night event because your nearest and dearest won’t be able to spend hours on the road, but will have to take a plane. For your guests arriving by plane, it’s certainly helpful that there’s an airport nearby. If your coworkers, friends or family enjoy drinking, try to house them close to the event site. Your Kauai Wedding Coordinators will help you plan this.

There’s no reason why you can’t plan a special event on Kauai. Just remember that the further out you go, the more time it will take to choreograph your event. This is when there is a greater need for a local Kauai Wedding Coordinators.

Budget and the Help of Your Kauai Wedding Coordinators
You’d think that it’s an obvious consideration, but you’d be surprised how many people, especially brides and grooms, are unrealistic about what they can afford. This is the reason to use a Kauai Wedding Coordinators. Part of the problem is that most people aren’t very experienced with event budgeting and don’t know how to estimate what a location is going to cost. Your Kauai Wedding Coordinators should have a planner, let alone all the other wedding products and services.

Part of being realistic involves some simple arithmetic. Before you make any major decisions you should work with your Kauai Wedding Coordinators or commit some of your funds for specific items. Take a serious look at your total budget and make sure it can cover all of your anticipated expenses. If it can’t, it’s time to make some hard decisions. If you have a very large guest list and a small pocketbook, you may need to shorten the list or cut back on some of the amenities you want to include. No matter who foots the bill, be advised that doing the homework here really counts. Pin down your costs at the beginning of the planning stage and get all estimates in writing from your Kauai Wedding Coordinators.

Style
Do you know what kind of event you want? Will it be a formal or informal affair, a traditional wedding or an innovative party? Your Kauai Wedding Coordinators can help you plan. Will it be held at night or during the day, indoors or outdoors? You can set the ambiance or tone of your function by selecting the right location. Know what you want before you start looking at locations because the sheer number of options will be overwhelming without the help of a local Kauai Wedding Coordinators.

Seasonal Differences
Kauai, for all its (pardon the expression) faults, has got some great advantages weather-wise. Outdoor ceremonies and receptions can take place throughout the year. You can anticipate sunny skies and warm climates. However, when the mercury rises on Kauai, watch out. A canopy or tables with umbrellas are essential for screening the sun. Ask your Kauai Wedding Coordinators about the sun’s direction and intensity with respect to the time of day and month your event will take place. Guests will be uncomfortable facing into the sun during a ceremony, and white walls and enclosed areas bounce light around and can hold in heat. If your event is scheduled for midday in July, for example, your Kauai Wedding Coordinators will recommend for you to include a note on your location map to bring sunglasses, hat and sunscreen. If you also mention words like “poolside,” “yacht deck” or “lawn seating” on the map, it will help guests know how to dress. In summer, you might want to consider an evening rather than a midday celebration. Not only is the air cooler, but you may also get an extra bonus—a glorious sunset.

Special Requirements
Sometimes, places have strict rules and regulations. Your local Kauai Wedding Coordinators will keep you up-to-date. If most of your guests smoke, then pick a location that doesn’t restrict smoking. If alcohol is going to be consumed, make sure it’s allowed and find out if bar service needs to be licensed. If dancing and a big band are critical, then limit yourself to those locations that can accommodate them and the accompanying decibels. Your Kauai Wedding Coordinators will know which resorts or locations allow certain things. Do you have children, seniors or disabled guests, vegetarians or folks who want kosher food on your list?

If so, you and your local Kauai Wedding Coordinators need to plan for them, too. It’s essential that you identify the special factors that are important for your event before you sign a contract.

Locking in Your Event Date
Let’s say it’s the first day of your hunt for the perfect spot, and the second place you see is an enchanting garden that happens to be available on the date you want. You really like it but, since you’ve only seen two locations and your Kauai Wedding Coordinators has suggested 10, you’re not 100% sure that this is the place. No problem. You decide to keep your options open by making a tentative reservation. The site coordinator pencils your name into her schedule book and says congratulations. You say thanks, we have a few more places (like 10) to check out, but this one looks terrific. Then off you go, secure in the knowledge that if none of the other sites you visit pans out, you still have this lovely garden waiting for you.

The nightmare begins a couple of weeks or perhaps months down the road when you’ve finished comparison shopping and call back the first place you liked to finalize the details. So sorry, the coordinator says. We gave away your date because a) oops, one of the other gals who works here erased your name by mistake (after all, it was only penciled in), b) we didn’t hear back from you soon enough, or c) you never confirmed your reservation with a deposit. This is why a local Kauai Wedding Coordinators who can arrange all your planns is needed.

To avoid the pain (and ensuing panic) of getting bumped, here’s what we suggest: instead of just being penciled in, ask if you can write a refundable $100–250 check to hold the date for a limited time. If the person in charge is willing to do this but wants the full deposit up front (usually non-refundable), then you’ll need to decide whether you can afford to lose the entire amount if you find a more appealing location later on. This is where a local Kauai Wedding Coordinators can help. Once the coordinator or sales person takes your money, you’re automatically harder to bump. Make sure you get a receipt which has the event date, year, time and space(s) reserved written on it, as well as the date your tentative reservation runs out. When you finally do commit to a place, get a signed contract or at least a confirmation letter from your Kauai Wedding Coordinators. If you don’t receive written confirmation within a week, hound the coordinator until you get it, even if you have to drive to the sales office and stand there until they hand it over to you.

Parking
Parking is seldom a critical factor if you get married on kauai, but make sure you know how it’s going to be handled if you’re planning a party in a congested area such as downtown Koloa or Shipwreck Beach.
A map is a handy supplement to any invitation, and there’s usually enough room on it to indicate how and where vehicles should be parked. Depending on the location, you may want to add a note suggesting carpooling or mention that a shuttle service or valet parking is provided. If there’s a fee for parking, identify the anticipated cost per car and where the entry points are to the nearest parking lots. The last thing you want are surprised and disgruntled guests who can’t find a place to stash their cars, or who are shocked at the $20 to $40 parking tab. This seldom happens when good local Kauai Wedding Coordinators are hired.

Professional Help ~ Kauai Wedding Coordinators
If you’re a busy person with limited time to plan and execute a party, pick a Kauai Wedding Coordinators that offers complete coordination services-from catering and flowers to decorations and music. Or better yet, hire a professional Kauai Wedding Coordinators or wedding consultant. Either way, you’ll make your life considerably easier by having someone else handle the details.

Food and Alcohol Quality
Food and alcohol account for the greatest portion of an event’s budget; consequently, food and beverage selections are a big deal. Given the amount of money you will spend on this category alone, you should be concerned about the type, quantity and quality of what you eat and drink, Kauai is not your normal food and drink. Ask your Kauai Wedding Coordinators about local flavors. If in-house catering is provided, we suggest you sample different menu options prior to paying a facility deposit. If you’d like to see how a facility handles food setup and presentation, ask your Kauai Wedding Coordinators to arrange a visit to someone else’s party about a half hour before it starts. It’s wise to taste wines and beers in advance, and be very specific about hard alcohol selections.

Hidden Costs Will Not Happen if You Hire a Local Kauai Wedding Coordinators
This may come as a surprise, but not all services and event equipment are covered in the rental fee, and some facilities hide the true cost of renting their space by having a low rental fee. It’s possible to get nickeled and dimed for all the extras: tables, chairs, linens, glassware, valet service and so forth. You can also end up paying more than you expected for security and cleanup. All of these additional charges can really add up, so save yourself a big headache by understanding exactly what’s included in the rental fee and what’s not before you sign any contract. This is where a Kauai Wedding Coordinators shines.